Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant Intern to join our summer team. This role is vital to the successful operation of our programs, managing participant registration, documentation, financial records, and serving as the first point of contact for program inquiries. This position offers valuable hands-on experience in nonprofit administration, database management, and customer service.

Key Responsibilities
Process participant registrations and maintain accurate records in our database system
Manage all program paperwork, including consent forms, medical information, and attendance tracking
Handle payment processing, financial record-keeping, and account management
Serve as the primary contact for phone and email inquiries from participants, families, and community partners
Produce regular registration reports and participant data for program directors
Coordinate communication between staff, participants, and families
Assist with program logistics and administrative support as needed
Maintain organized digital and physical filing systems
Support the preparation of program materials and resources

What You'll Gain
Hands-on experience in nonprofit administration and program management
Database management and customer service skills
Experience working with diverse populations across age groups
Professional references and networking opportunities
Valuable resume-building experience in the nonprofit sector

How to Apply
Please submit your resume and a cover letter explaining your interest in this position and relevant experience working with youth and seniors. Applications will be reviewed on a rolling basis with a deadline of May 15, 2025. To be considered promptly for this exciting opportunity, all interested candidates must complete our online internship application available at . Applications submitted through our website will receive priority consideration and will be essential for scheduling an interview. Our team reviews applications on a rolling basis, so early submission is strongly encouraged. Please ensure all required documents (resume, cover letter, and any additional materials specified in the job description) are included with your application to expedite the

interview process. We look forward to learning more about your qualifications and discussing how you can contribute to Tech Time Cincinnati Foundation's mission.

Travel Requirements
Our positions require mobility and travel. Youth classes are conducted at local high schools or education buildings, not at our main office. Similarly, Tech It Easy classes are held off-site at nursing homes and adult care facilities throughout Cincinnati. However once you are assigned to an education building that will serve as your primary location. As an intern, you will be expected to travel to these various work sites and will only report to our main office once per week for team meetings and administrative tasks. Therefore, all applicants must possess a valid driver's license and be willing to travel approximately 25% of their work time. Additionally, our networking events and special programs are typically held at convention centers in the Cincinnati area. Reliable transportation is essential for this position, as you'll need to transport materials and equipment between locations. Please consider these travel requirements carefully before applying.

Tech Time Cincinnati Foundation is an equal opportunity organization committed to building a diverse and inclusive team. We encourage applications from candidates of all backgrounds.

Job Types: Full-time, Temp-to-hire
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person